Bylaws of the Ascension Fresh Market
ARTICLE I. OFFICES
Section 1. Principal Office. The principal
office of the Corporation shall be in the City of
Sorrento, Parish of Ascension, State of Louisiana at
6967 Highway 22, Sorrento, LA 70778.
Section 2. Other Offices. The Corporation may
also have offices in such other places, both within
and without the State of Louisiana, as the Board of
Directors may from time to time determine or the
business of the Corporation may require.
ARTICLE II. DIRECTORS
Section 1. General. The property and business
of the Corporation shall be managed by a Board of
Directors exercising all powers of the Corporation
and empowered to do all such lawful acts and things
as are not by statute or by the Articles of
Incorporation or by these By–Laws directed or
required to be exercised or done by the
shareholders.
Section 2. Number of Directors.
The Board shall consist of eleven (11)
Directors. The membership of the Board shall
be filled as follows:
The Board shall include the following
organization appointees:
1. President/CEO of Ascension Economic
Development Corporation (or his/her
appointee);
2. President/CEO of Ascension Parish
Chamber of Commerce (or his/her appointee);
3. President/CEO of Ascension Parish
Tourist Commission (or his/her appointee);
4 County Agent of LSA AgCenter;
The Board shall include two (2) participant
farmers at-large.
The Board shall include one (1) participant
vendor/farmer at-large.
The Board shall include two (4) additional
members at-large.
Except for the initial Board which was named in the
Articles of Incorporation, Directors shall be
nominated by and elected by a majority of the Board
of Directors. Directors shall serve two year terms
ending on December 31 of each even numbered year. No
Director may serve more than three consecutive
terms. The Directors shall be elected at the special
meeting of Directors called for that purpose.
Section 3. Vacancies. If any vacancies occur
in the Board caused by death, resignation,
retirement, disqualification or removal from office
of any Director, a majority of the Directors then in
office though less than a quorum, may choose a
successor or successors, and the Directors so chosen
shall hold office until the next annual election and
until their successors are duly elected and shall
qualify, unless sooner displaced. If there are no
Directors in office, then the Chairman will appoint
five (5) Directors who shall increase the Board to
eleven (11) members as soon as qualified Directors
can be elected.
MEETINGS OF THE BOARD
Section 4. Place. The Directors of the
Corporation may hold their meetings, both regular
and special, either within or without the State of
Louisiana.
Section 5. Regular Meetings. Regular meetings
of the Board may be held without notice at such time
and place as shall be from time to time determined
by the Board. Meetings may be conducted
telephonically.
Section 6. Special Meetings. Special meetings
of the Board may be called by the Chairman on 48
hours' notice to each Director, either personally or
by mail or facsimile; special meetings shall be
called by the Chairman, Vice-Chairman or Secretary
in like manner and on like notice on the written
request of any two Directors. Directors may attend
meetings by telephone.
Section 7. Quorum. At all meetings of the
Board, a majority of the Directors shall constitute
a quorum from transaction of business, except as
otherwise provided by statute or in the Articles of
Incorporation of the Corporation. If less than such
majority is present at a meeting, a majority of the
Directors present may adjourn the meeting from time
to time without further notice until a majority is
present. Directors may attend by telephone.
Section 8. Vote. The affirmative vote of a
majority of the Directors shall be required for any
act of the Board of Directors.
Section 9. Compensation. Directors shall
serve without compensation. By resolution of the
Board of Directors, the Directors may be paid their
extraordinary expenses, if any, of attendance at a
meeting.
Section 10. Written Consent. Unless otherwise
restricted by the Articles of Incorporation or these
By–Laws, any action required or permitted to be
taken at any meeting of the Board of Directors or of
any committee thereof may be taken without a
meeting, if a majority of the Board or committee, as
the case may be, consent thereto in writing, and the
writing or writings are filed with the minutes of
proceedings of the Board or committee.
COMMITTEES OF DIRECTORS
Section 11. Designation. The Board of
Directors may, by resolution passed by a majority of
the whole Board, designate one or more committees,
each committee to consist of two or more of the
Directors of the Corporation, which, to the extent
provided in said resolution, shall have any may
exercise the powers of the Board of Directors in the
management of the business and affairs of the
Corporation, and may have power to authorize the
seal of the Corporation to be fixed to all papers
which may require it. Any such committee or
committees shall have such name or names as may be
determined from time to time by resolution adopted
by the Board of Directors.
Section 12. Minutes. The Committees shall
keep regular minutes of their proceedings and report
the same to the Board when required.
ARTICLE III. NOTICE
Section 1. Method. Whenever notice is
required to be given to any Director under
provisions of the laws of Louisiana or of the
Articles of Incorporation of the Corporation or of
these By–Laws, such notice shall not be construed to
mean personal notice, but may be given in writing by
electronic or certified mail, return receipt
requested, addressed to such Director in such
address as appears on the books of the Corporation,
and such notice shall be deemed to be given at the
time mailed.
Section 2. Waiver of Notice. Whenever any
notice is required to be given under the provisions
of the laws of Louisiana or of the Articles of
Incorporation or these By–Laws, a waiver thereof in
writing, signed by the person or persons entitled to
said notice, whether before or after the time stated
therein, shall be deemed equivalent thereto, and
such waiver need not specify the purpose of or the
business to be transacted at the meeting.
ARTICLE IV. OFFICERS
Section 1. Designation. The officers of the
Corporation shall be a Chairman, Vice-Chairman,
Secretary and Treasurer, each of whom shall be
elected by the Board of Directors. Any two offices
may be held by the same person except that no one
may hold the offices of Chairman, and Treasurer at
the same time.
Section 2. Election. The Board of Directors
at its first meeting shall choose a Chairman from
among its members, and shall choose a Vice-Chairman,
Secretary and Treasurer, none of whom need be a
member of the Board.
Section 3. Agents. The Board may appoint such
agents on behalf of the Corporation as it shall deem
necessary, for such terms and to exercise such
powers and perform such duties as shall be
determined from time to time by the Board, and not
conflicting with these By–Laws or the Articles of
Incorporation of the Corporation.
Section 4. Salaries. The salaries of all
officers and agents of the Corporation, if any,
shall be fixed by the Board of Directors.
Section 5. Term. The officers of the
corporation shall hold office until their successors
are chosen and qualify, unless sooner removed or
displaced. Any officer elected or appointed by the
Board of Directors may be removed at any time by the
affirmative vote of a majority of the whole Board of
Directors whenever in their judgment the best
interests of the Corporation would be served
thereby.
Section 6. Vacancy. Vacancy in any office
because of death, resignation, removal,
disqualification or otherwise may be filled by the
Board of Directors.
CHAIRMAN
Section 7. The Chairman shall be the chief
executive officer of the Corporation, and subject to
the control of the Board of Directors, shall in
general supervise and control all of the business
and affairs of the Corporation. He shall, when
present, preside at all Directors' meetings and
shall be ex officio a member of all standing
committees. He shall have general and active
management of the business of the Corporation and
shall see that all orders and resolutions of the
Board are carried into effect. The Chairman may sign
any deeds, mortgages, bonds, contracts or other
instruments which the Board of Directors has
authorized to be executed, except in cases where the
signing and execution thereof may be expressly
delegated by the Board of Directors or by these
By–Laws to some other office or agent of the
Corporation or shall be required by law to be
otherwise signed or executed.
VICE–CHAIRMAN
Section 8. The Vice–Chairman shall, in the
absence or disability of the Chairman, perform the
duties and exercise the powers of the Chairman, and
shall perform such other duties as the Board of
Directors shall prescribe.
SECRETARY
Section 9. The Secretary of the Corporation
shall attend all Board of Directors' meetings and
keep the minutes in one or more books provided for
that purpose. He shall also: (1) see that all
notices are duly given in accordance with the
provisions of these By–Laws as required by law; (2)
be custodian of the corporate records and of the
seal of the Corporation and see that the seal of the
Corporation is affixed to all documents the
execution of which on behalf of the Corporation
under its seal is duly authorized; (3) keep a
register containing the post office address of each
stockholder which shall be furnished to the
Secretary by such stockholder; (4) in general
perform all duties incident to the office of
Secretary and such other duties as from time to time
may be assigned to him by the Chairman or by the
Board of Directors.
TREASURER
Section 10. The Treasurer of the corporation
shall have the custody of corporate funds and
securities and shall keep full and accurate accounts
of receipts and disbursements in books belonging to
the Corporation and shall deposit all moneys and
other valuable effects in the name of and to the
credit of the Corporation in such depositories as
may be designated by the Board of Directors. He will
also in general perform all the duties incident to
the office of Treasurer and such other duties as
from time to time may be assigned to him by the
Chairman or by the Board of Directors.
Section 11. He shall disburse the funds of
the Corporation as may be ordered by the Board of
Directors but only in strict accordance with the
Articles of Incorporation, taking proper vouchers
for such disbursements, and he shall render to the
Chairman and Directors, at the regular meetings of
the Board, or whenever they may require it, an
account of all his transactions as Treasurer, and of
the financial condition of the Corporation.
Section 12. If required by the Board of
Directors, he shall give the Corporation a bond in
such sum and with such surety or sureties as shall
be satisfactory to the Board for the faithful
performance of the duties of his office and for the
restoration to the Corporation, in case of his
death, resignation, retirement or removal from
office, of all books, papers, vouchers, money and
other property of whatever kind in his possession or
under his control belonging to the Corporation.
ASSISTANTS
Section 13. One or more Assistant Secretaries
and/or Assistant Treasurers may be designated and
chosen by the Board of Directors and shall have such
duties as may be delegated to them by the Board of
Directors.
ARTICLE V. INDEMNIFICATION OF OFFICERS AND
DIRECTORS
Section 1. Any and all incorporators, directors,
officers and employees and former directors,
officers and employees of the Corporation (and the
heirs, executors or administrators of any such
director or officer or former director or officer or
person), shall be indemnified by the Corporation
against all costs and legal or other expenses,
including costs and amounts paid in settlement,
reasonably incurred by or imposed upon them, or any
of them in connection with or resulting from any
claim, action, suit or proceeding, whether civil or
criminal, in which they, or any of them, are made
parties, or a party, by reason of being or having
been directors of officers or a director or officer
of the Corporation or of such other corporation, to
the full extent allowed by Louisiana law,
notwithstanding anything herein to the contrary.
Such right of indemnification shall not apply,
however, in relation to matters as to which any such
director or officer or former director or officer
shall be finally adjudged in such action, suit or
proceeding to be liable for negligence or misconduct
in the performance of his duty to the Corporation or
such other corporation, unless the proper court
shall determine that despite such adjudication of
liability, such officer or director is fairly and
reasonably entitled to indemnity for such expense as
the court shall deem proper. If any such claim,
action, suit or proceeding is settled (whether by
agreement entry of judgment by consent, or
otherwise), the determination in good faith by the
Board of Directors of the Corporation that such
claim, action, suit or proceeding did not arise out
of negligence or misconduct in the performance of
duty by the director or officer or former director
or officer or person indemnified and that such
director or officer or former director or officer or
person would not be held liable for the claim,
action, suit or proceeding in question, shall be
necessary and sufficient to justify indemnification.
The right of indemnification herein provided shall
be to the fullest extent allowed by law and shall
not be exclusive of other rights to which those
indemnified may be entitled under any statute,
by-law, agreement, or otherwise.
ARTICLE VI. REIMBURSEMENT OF DISALLOWED
DEDUCTIONS
Any payments made to an officer or director of the
corporation such as salary, commissions, bonus,
interest, rent or expenses which (i) shall be
disallowed in whole or in part as a deductible
expense for the purpose of corporate tax reporting
by the Internal Revenue Service or (ii) in the
opinion of the Board threaten the tax exempt status
of the Corporation, shall be reimbursed by such
officer to the Corporation to the full extend of
such disallowance. The Board of Directors shall take
all necessary steps to enforce this repayment. In
lieu of repayment by the officer or directors the
Board of Directors may withhold appropriate amounts
from the officer's or director's future compensation
until the payment has been recovered; provided that
the amount withheld is sufficient to extinguish the
indebtedness within five years.
ARTICLE VII. CONFLICT OF INTEREST
Section 1. Purpose. The purpose of the
conflict of interest policy is to protect this
Corporation's interest when it is contemplating
entering into a transaction or arrangement that
might benefit the private interest of an officer or
director of the Corporation or might result in a
possible excess benefit transaction. This policy is
intended to supplement but not replace any
applicable state and federal laws governing conflict
of interest applicable to nonprofit and charitable
organizations.
Section 2. Definitions.
1.
Interested Person. Any Director, principal
officer, or member of a committee with Board
delegated powers, who has a direct or indirect
financial interest, as defined below, is an
interested person.
2.
Financial Interest. A person has a financial
interest if the person has, directly or indirectly,
through business, investment, or family:
a)
An ownership or investment interest in any
entity with which the Corporation has a transaction
or arrangement,
b)
A compensation arrangement with the
Corporation or with any entity or individual with
which the Organization has a transaction or
arrangement, or
c)
A potential ownership or investment interest
in, or compensation arrangement with, any entity or
individual with which the Corporation is negotiating
a transaction or arrangement.
Compensation includes direct and indirect
remuneration as well as gifts or favors that are not
insubstantial.
A financial interest is not necessarily a conflict
of interest. Under Article III, Section 2, a person
who has a financial interest may have a conflict of
interest only if the Board decides that a conflict
of interest exists.
Section 3. Procedures.
1.
Duty to Disclose. In connection with any
actual or possible conflict of interest, an
interested person must disclose the existence of the
financial interest and be given the opportunity to
disclose all material facts to the Directors and
members of committees with Board delegated powers
considering the proposed transaction or arrangement.
2.
Determining Whether a Conflict of Interest
Exists. After disclosure of the financial interest
and all material facts, and after any discussion
with the interested person, he/she shall leave the
Board or committee meeting while the determination
of a conflict of interest is discussed and voted
upon. The remaining Board members shall decide if a
conflict of interest exists.
3.
Procedures for Addressing the Conflict of
Interest.
a)
An interested person may make a presentation
at the Board or committee meeting, but after the
presentation, he/she shall leave the meeting during
the discussion of, and the vote on, the transaction
or arrangement involving the possible conflict of
interest.
b)
The Chairman shall, if appropriate, appoint a
disinterested person or committee to investigate
alternatives to the proposed transaction or
arrangement.
c)
After exercising due diligence, the Board
shall determine whether the Corporation can obtain
with reasonable efforts a more advantageous
transaction or arrangement from a person or entity
that would not give rise to a conflict of interest.
d)
If a more advantageous transaction or
arrangement is not reasonably possible under
circumstances not producing a conflict of interest,
the Board shall determine by a majority vote of the
disinterested Directors whether the transaction or
arrangement is in the Corporation's best interest,
for its own benefit, and whether it is fair and
reasonable. In conformity with the above
determination it shall make its decision as to
whether to enter into the transaction or
arrangement.
4.
Violations of the Conflicts of Interest
Policy.
a)
If the Board or committee has reasonable
cause to believe a member has failed to disclose
actual or possible conflicts of interest, it shall
inform the member of the basis for such belief and
afford the member an opportunity to explain the
alleged failure to disclose.
b)
If, after hearing the member's response and
after making further investigation as warranted by
the circumstances, the Board or committee determines
the member has failed to disclose an actual or
possible conflict of interest, it shall take
appropriate disciplinary and corrective action.
Section 4. Records of Proceedings. The
minutes of the Board and all committees with Board
delegated powers shall contain:
a)
The names of the persons who disclosed or
otherwise were found to have a financial interest in
connection with an actual or possible conflict of
interest, the nature of the financial interest, any
action taken to determine whether a conflict of
interest was present, and the Board's decision as to
whether a conflict of interest in fact existed.
b)
The names of the persons who were present for
discussions and votes relating to the transaction or
arrangement, the content of the discussion,
including any alternatives to the proposed
transaction or arrangement, and a record of any
votes taken in connection with the proceedings.
Section 5. Compensation.
a)
A voting member of the Board who receives
compensation, directly or indirectly, from the
Corporation for services is precluded from voting on
matters pertaining to that member's compensation.
b)
A voting member of any committee whose
jurisdiction includes compensation matters and who
receives compensation, directly or indirectly, from
the Corporation for services is precluded from
voting on matters pertaining to that member's
compensation.
c)
No voting member of the Board or any
committee whose jurisdiction includes compensation
matters and who receives compensation, directly or
indirectly, from the Corporation, either
individually or collectively, is prohibited from
providing information to any committee regarding
compensation.
Section 6. Annual Statements. Each Director,
officer and member of a committee with Board
delegated powers shall annually sign a statement
which affirms such person:
a)
Has received a copy of the conflicts of
interest policy,
b)
Has read and understands the policy,
c)
Has agreed to comply with the policy, and
d)
Understands the Corporation is charitable and
in order to maintain its federal tax exemption it
must engage primarily in activities which accomplish
one or more of its tax-exempt purposes.
Section 7. Periodic Reviews. To ensure the
Corporation operates in a manner consistent with
charitable purposes and does not engage in
activities that could jeopardize its tax-exempt
status, periodic reviews shall be conducted. The
periodic reviews shall, at a minimum, include the
following subjects:
a)
Whether compensation arrangements and
benefits are reasonable, based on competent survey
information, and the result of arm's length
bargaining.
b)
Whether partnerships, joint ventures, and
arrangements with management organizations conform
to the Corporation's written policies, are properly
recorded, reflect reasonable investment or payments
for goods and services, further charitable purposes
and do not result in inurement, impermissible
private benefit or in an excess benefit transaction.
Section 8. Use of Outside Experts. When
conducting the periodic reviews as provided for in
Section 7, the Corporation may, but need not, use
outside advisors. If outside experts are used, their
use shall not relieve the Board of its
responsibility for ensuring periodic reviews are
conducted.
ARTICLE VIII. MISCELLANEOUS
Section 1. Fiscal Year. The fiscal year of
the Corporation shall begin on the first day of
January and end on the last day of December of each
year.
Section 2. Checks. All checks or demands for
money and notes of the Corporation shall be signed
by such officer or officers or such other person or
persons as the Board of Directors from time to time
designates.
Section 3. Corporate Seal. The Board of
Directors shall provide a corporate seal which shall
be circular in form and shall have inscribed thereon
the name of the Corporation and the State of
Louisiana and “Corporate Seal”.
ARTICLE IX. AMENDMENTS
These By–Laws may be altered, amended, or repealed
and new By–Laws adopted by the vote of two-thirds of
the Directors.
C E R T I F I C A T E
I hereby certify that the foregoing By–Laws were
unanimously adopted by the Board of Directors of the
Corporation at their duly called initial meeting on
the 15th day of November, 2007.
______________________________
CHRISTIAN T. AVERY, SECRETARY